Our Opportunity
Looking for a challenging and inspiring work environment within a creative in-house agency, supporting Zurich, that puts innovation at the heart of its operations? Zurich Duo, a spin-off of Zurich Group operating independently in Barcelona, combines entrepreneurial agility with the resources and stability of a global leader. We deliver creative, strategic, and experience-led services for internal stakeholders.
Imagine if you could support leaders transforming how we approach creativity, design and digital strategy and be a part of a multicultural, world-class team who believes in helping you reach your full potential.
Your role
As an Executive Assistant at Zurich Duo, your main responsibilities will involve
Provide full secretarial and administrative support to several executives within any unit or department in the most effective, efficient way.
Schedule and maintain calendar of appointments
May be requested to edit (or copy/type) and format documents/presentations under clear direction from the manager
Manage and coordinate all travel itineraries and expenses reports
Welcome/interact with visitors promptly
Organize events, meetings and conferences including the coordination of facilities and caterings
Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments, booking meeting rooms and setup of video conference systems
May take part in well-defined meetings and record minutes of the discussion
Assist in training or briefing of new employees
Helps coach and develop those individuals that are new to the role or in need of support and assistance
Collaborate in the internal initiatives to support the organization and contribute to Zurich Duo’s goals
Any additional tasks as assigned
Your Skills and Experience
As an Executive Assistant your skills and qualifications will ideally include:
At least 5 years´ experience working as an Executive Assistant in an international company with top level executives
Experience working in a multi-cultural environment involving elements of office management and/or supporting team projects
Experience working remotely with managers (i.e. based in a different location)
Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Teams)
Excellent verbal and written communication skills in English and Spanish
Good teamwork skills
You are the heart & soul of Zurich!
At Zurich, we like to think outside the box and challenge the status quo. We take an optimistic approach by focusing on the positives and constantly asking What can go right?
We highly value the experience and know-how of our employees and offer a wide range of opportunities across business areas to encourage you to apply for new opportunities within Zurich when you are ready for your next career step.
Let’s continue to grow together!
Location(s): ES - Barcelona
Remote working:
Schedule: Full Time
Recruiter name: Marla Spannring
Closing date: