The State of Utah's Department of Health & Human Services (DHHS) is seeking a Legal Assistant (Paralegal) I to provide secretarial and paralegal support to administrative law judges. The role involves proofreading legal documents, conducting pre-hearing conferences, and maintaining case files while ensuring confidentiality.
Responsibilities
- Provide secretarial support to and paralegal support to administrative law judges
- Participate in proofreading judges’ written decisions
- Answering litigants’ procedural questions
- Conducting telephonic pre-hearing conferences
- Assisting with office administrative duties
- Review case files and maintain confidentiality at all times
- Maintain and track documents, exhibits, and other case filings
- Accurately draft various routine legal documents that may include a combination of the following: notices, subpoenas, decisions, and orders
- Process requests for hearings and track the cases through the Office of Administrative Hearings database
- Maintain an Administrative Hearing master calendar
- Schedule and coordinate hearings
- Receive emails and phone calls and answer questions
- Take and relay messages
- Greet hearing participants
- Respond to requests for information, including GRAMA
- Prepare basic legal orders
- Proofread legal orders
- Prepare mailings
- Provide office support
Skills
- Process requests for hearings and track the cases through the Office of Administrative Hearings database
- Maintain an Administrative Hearing master calendar
- Schedule and coordinate hearings
- Receive emails and phone calls and answer questions
- Take and relay messages
- Greet hearing participants
- Respond to requests for information, including GRAMA
- Prepare basic legal orders
- Proofread legal orders
- Prepare mailings
- Provide office support
- Has experience as a paralegal, legal secretary, or in another legal support staff role
- Is able to work independently and with other support staff
- Enjoys working in a small office environment
- Is able to maintain confidentiality
- Is detail-oriented and organized
Benefits
- Job Stability: Enjoy the security and reliability of employment within a well-established organization.
- Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
- Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
- Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.
Company Overview
State of Utah provides links to government information sites and departments. It was founded in 1896, and is headquartered in Salt Lake City, Utah, USA, with a workforce of 10001+ employees. Its website is http://www.utah.gov/.