About careerzynith
careerzynith is a forward‑thinking financial services firm that partners with small‑ and medium‑size businesses to streamline their bookkeeping, invoicing, and cash‑flow management. With a strong emphasis on technology, automation, and personalized client service, careerzynith has built a reputation for delivering accurate, timely, and compliant accounting solutions. Our team works from anywhere in the United States, leveraging cloud‑based platforms such as QuickBooks Online, QuickBooks Desktop, and a suite of collaborative tools to keep client data secure and accessible. As a member of careerzynith, you will join a culture that values continuous learning, integrity, and a supportive environment where every voice matters.
Position Overview
We are seeking a detail‑oriented, customer‑focused Clerical Support Staff to join our Lexington, KY hub (remote work option available). This role blends core accounting functions—Accounts Receivable (AR) and Accounts Payable (AP)—with essential clerical data‑entry tasks. Whether you are looking for a part‑time schedule that fits around other commitments or a full‑time opportunity with a clear path to advancement, this position offers flexibility, competitive hourly pay, and a chance to grow your accounting expertise within a modern, tech‑savvy organization.
Key Responsibilities
- Maintain organized, digital client files and ensure secure storage of sensitive financial documents.
- Enter, reconcile, and post AR and AP transactions in QuickBooks Online and QuickBooks Desktop, including invoice creation, payment posting, and bill processing.
- Match checks to vendor bills, verify amounts, and resolve discrepancies in a timely manner.
- Generate and send email reminders for overdue invoices, ensuring a professional tone that reflects careerzynith’s brand.
- Update and manage distribution lists, out‑of‑office responders, and contact logs for both internal staff and external clients.
- Perform high‑volume data entry into Excel spreadsheets, maintaining accuracy with a focus on proper spelling, grammar, and formatting.
- Scan, index, and archive paper documents using multi‑monitor setups, guaranteeing that all records are searchable and retrievable.
- Assist with routine office tasks such as filing, organizing paperwork, and preparing reports for senior accountants.
- Communicate professionally with clients, vendors, and teammates via phone, email, and virtual meetings, upholding careerzynith’s reputation for excellent customer service.
- Participate in daily check‑ins with your manager during core business hours (8:00 am – 5:00 pm EST) to coordinate projects, receive training, and provide status updates.
Essential Qualifications
- Minimum six (6) months of experience as a Bookkeeper Assistant, Office Assistant, or in a similar clerical accounting role.
- Demonstrated proficiency with Microsoft Word, Excel, Outlook, and Adobe PDF tools.
- Strong written communication skills, with excellent spelling, grammar, and attention to detail.
- Basic understanding of accounting principles, particularly AR and AP processes.
- Ability to work independently, prioritize tasks, and meet deadlines with minimal supervision.
- Fluent English communication; bilingual Spanish is a distinct advantage.
- Reliable high‑speed internet connection and a suitable home office environment.
- Eligibility to work in the United States and willingness to undergo a background check, drug screening, and verification of prior employment.
Preferred Qualifications & Skills
- Hands‑on experience with QuickBooks Online or QuickBooks Desktop; familiarity with both platforms is highly valued.
- Prior exposure to full‑cycle AR/AP functions, including invoice generation, payment processing, and vendor reconciliation.
- Experience using multi‑monitor setups and scanning equipment to digitize large volumes of paperwork.
- Customer‑service experience in a B2B environment, demonstrating the ability to handle inquiries and resolve issues diplomatically.
- Basic knowledge of cloud‑based collaboration tools such as Google Workspace or Microsoft Teams.
- Demonstrated initiative in learning new software; a willingness to complete ongoing training modules.
What You’ll Gain – Career Growth & Learning
careerzynith invests heavily in employee development. As a Clerical Support Staff member, you will receive:
- Structured onboarding that covers careerzynith’s accounting workflows, software platforms, and data‑security protocols.
- Access to a library of online courses covering QuickBooks mastery, Excel advanced functions, and foundational bookkeeping concepts.
- Mentorship from senior accountants who will guide you toward more complex accounting responsibilities, such as month‑end close assistance and financial reporting.
- Opportunities to transition into full‑time bookkeeping or accounting analyst roles after demonstrating proficiency and a commitment to continuous improvement.
- Regular performance reviews that identify skill gaps and outline clear pathways for promotion and salary advancement.
Compensation, Benefits & Perks
- Starting hourly wage of $12.00 – $14.00 based on experience; most qualified candidates earn $14 per hour.
- Flexible scheduling: choose part‑time or full‑time hours that align with your personal commitments.
- Paid vacation and holiday time, allowing you to recharge and celebrate important occasions.
- Remote‑work stipend for home‑office equipment (e.g., ergonomic chair, headset, or monitor).
- Health, dental, and vision insurance options after a probationary period.
- Employee assistance program (EAP) that provides confidential counseling and wellness resources.
- Performance‑based bonuses and opportunities for salary increases as you master new responsibilities.
- Company‑wide virtual events, team‑building activities, and an inclusive culture that celebrates diversity.
Work Environment & Culture at careerzynith
At careerzynith, we believe that a supportive, collaborative environment fuels productivity. Our remote‑first philosophy means you can work from any U.S. location while staying connected through daily video huddles, instant messaging, and shared project boards. We encourage independent self‑starters who thrive with minimal supervision, yet we also provide a safety net of guidance and peer support. The culture is built on transparency, respect, and a shared commitment to delivering exceptional client service. Whether you’re a seasoned accounting professional or an emerging talent eager to learn, you’ll find a welcoming community that values your contributions.
How to Apply
If you are ready to bring your AR/AP expertise, clerical precision, and customer‑service mindset to a dynamic, growth‑oriented team, we want to hear from you. Please submit your resume, a brief cover letter outlining your relevant experience, and any certifications you hold (e.g., QuickBooks Certified User). Ensure you are available for a brief phone interview during our standard business hours (8:00 am – 5:00 pm EST). All applicants must pass a background check and drug screening before onboarding.
Take the next step in your accounting career with careerzynith—where technology meets talent, and every day offers a chance to learn, grow, and make an impact.